Online collaboration tools are on the rise to become the norm for companies and startups to manage their teams and workflow. Remote working and work from home have changed the dynamics of teamwork and collaboration. With a heavy digital push has come, many online collaboration tools providing various interesting services and features. These tools help bring in-office, work from home, and outsourced team members under one umbrella and let them efficiently communicate and collaborate. In fact, these tools have organized the working of startups in a much more efficient way and increased employees’ productivity by 20 to 30 per cent. Following are the best online collaboration tools for working together on shared projects.
Trello is a minimalistic online collaboration and project management tool downloaded on both desktop and mobile phones. Like is a pinboard, it lays out tasks in a visual way. It helps you keep track of your tasks and streamlines the whole team’s workflow. Teams and tasks can be organized in the form of boards and lists. Members can be added to these teams, and particular tasks can be assigned to them. Trello also allows you to add customized columns to each board, for example, ‘in progress’, ‘under review’, etc. Employees can also give each other feedback by writing comments on cards. The cards can also carry any other information like deadlines, checklists, attachments, etc. It also has unlimited boards, cards, and lists. This tool is excellent for checking what a team member is working on and what particular stage tasks are in. Trello can be integrated with third-party apps like Slack, Google Drive, and Evernote.
Slack is primarily a versatile team messaging app. It is a mobile and desktop app that allows you to send direct messages and files to a particular person or group. It can organise chats into channels for a specific topic, project, department, or company. You can decide whom you want to allow access to these channels. It can be open to all team members or only those who have permission to do so. It allows for more direct contact through options of video or voice call. There is space like a clipboard available in the app where you can draft messages, make to-do lists, and keep links. It also has a highly sophisticated notification setting. You can select high-priority messages and put others on Do Not Disturb. Slack also has an innovative aspect that allows using hashtags to highlights keywords in a discussion. It also makes it easier to find particular chat histories quickly. Slack can also integrate with Google Drive and Dropbox and takes up very little space on your devices.
Asana is an ideal collaboration tool for startup teams. The app allows you to create and manage to-do lists for their current and future projects and track their employees’ work assignments and progress. You can view tasks associated with a project in different ways like a list view, board view, or calendar view. Asana lets you set clear deadlines, send work requests, and assign comments to posts. It also has a search function to find past work quickly. Its timeline feature can be used to track projects. Asana can be accessed by a browser and also has an app to get updates and notifications in real-time. It can be integrated with Google Drive, Slack, Microsoft Teams, Jira Server, and Zoom.
Podio is a newcomer in the pool of online collaboration tools but is quite efficient in getting work done. It is a great way to facilitate collaboration and communication among teams, allowing them to organize large projects and assign tasks. It is inclusive of Kanban board and Gantt charts. Members can take advantage of options like viewing ongoing projects’ status, file-sharing, and receiving feedback on current work. Podio has efficient project management tools and has email, chat apps, and a server for sharing documents. With extensions, you can add time and expense tracking too. Podio integrates with Google Drive, DropBox, GoToMeeting, Excel, Zen Desk, Evernote, and your email. This app is a complete package, and its services provide task management and workspace.
Formerly known as Office 365, this tool is one of a kind for online collaboration. Microsoft 365 is Microsoft’s collection of cloud-based office tools. All the tools are extremely capable and easy to use. It allows teams to collaborate in real-time on documents, from texts to spreadsheets to presentations, and more. The real appeal of this application is in its accessibility and compatibility on all major operating systems, including Windows, Mac, iOS, and Android. It has robust and user-friendly apps and bundles for any user. Some Microsoft 365 packages include Microsoft Teams, facilitating the integration of unified communications with the common office software.
Flock is an online collaboration application with essential productivity tools. It provides unlimited individual and group messaging and an archive for up to 10,000 searchable messages. It allows 10 public channels and 5 GB of total file storage space per team. It has few unique features like reminders, unlimited polls, individual video calls, and reminders. You can use Flock for messaging, exchanging files, and video and audio calls. It also has a Do Not Disturb feature to help you work without being disturbed by unimportant notifications. It can be integrated with third-party apps like Zoom, Twitter, and Google Drive.
You no longer have to endure long and tedious meetings. Instead, you can share ideas and projects in a cloud-based online environment. You can connect with any team member in a jiffy and assign tasks and responsibilities with suave in a tech-savvy manner. You will also not have to put extra effort in preparing charts or graphs as many of these tools have inbuilt boards, graphs, and charts. It is essential to have transparency with your team and have them all on the same page, and online collaboration tools will help you with exactly that.